Protecting Your Digital Photos and Documents

 We all have a ton of data on our devices; important documents, photos of friends and family, stuff you just don't want to lose. Anything can happen though, disaster is always lurking right around the corner. Spill your coffee on your laptop, drop your phone into the pool, your devices can even just up and stop working, and poof, everything is gone in a flash. That's why you need to back up those important files, and you need to do it now. Do not wait until it's too late.

There's lots of ways you can do it, and they're all relatively easy. You can back your files up to the cloud, you can use a backup program that will copy your files to an external hard drive and then do incremental updates to the saved data every time you make a change on your device, or you can just copy and paste the files you want to protect to an external drive. You have lots of options, and they all have their strengths and weaknesses. Let's review a few.

Cloud backups can be seamless and easy, but the cloud can get hacked, so I'm not a big fan. I don't want any more of my data floating around in the ether for some bad guy to poach and resell on the dark web, there's enough of it out there already. I'm always getting a notice from some institution or other saying, "We regret to inform you that all of your personal information has been compromised. Not to worry though, we've signed you up for 3 free months of Experian Credit Monitoring Services and DeathGrip ID Theft Protection coverage. Enjoy it on us! (special terms and conditions apply)."

No thanks, I'm good. The best and most reliable way to safeguard your data is to back it up to an external hard drive. I don't like to use automatic backup software to do it though. It's always running in the background, and it slows the crap out of your devices. Plus, it backs up stuff that you really don't need to back up. The file structure it creates on your external drive isn't very intuitive, either. I 'm going to show you a relatively easy way to back up your files, and I guarantee it will take a little bit of the worry out of your life.

My preferred back up method is to copy and paste my primary file folders over to an external drive and then update it on a regular basis. It's quick, easy and painless, and the file structure is simple, it's just a straight up copy of your hard drive. The folders you want to back up (or copy) on a PC are shown below. Note: If you save a lot of stuff to your desktop, you should copy that folder over as well. 

These 5 (or 6) folders hold all of your personal data, and that's all you want to be backing up and storing, cuz that's what's really important here, protecting your stuff, not Microsoft's.

For a reliable external drive, I like to use a simple USB plug and play drive like the Seagate 2TB Backup Plus Slim Hard Drive. It's small in size but big on storage, and there's no power cords to fuss with. It works off of a built in USB 3.0 cable, drawing its power from whatever device its plugged into. It comes with preloaded backup software, but I don't use it. As I mentioned earlier, backup programs always seem to be running when you don't want them to, dragging your device down. I just plug in the USB drive to my device, open it up, ignore the preloaded software and create a couple of folders.

In this example, I've created a desktop backup folder and a laptop backup folder. Inside of each of those folders I create dated sub folders, e.g. "Laptop Backup 07 01 2025". There's plenty of room on these drives to do multiple backups of each device, and you should. Next, I copy and paste my main folders from the device's hard drive to the external drive's new dated folders. Simple as that. You can copy and paste one folder at a time, or do them all at once, your choice.

Once the external hard drive starts to get full, I delete the oldest dated subfolder before I create another one, this way I always have multiple copies of all my files on the external device, and I never run out of disk space on it.

But what about the pics on my phone, you say? The best option is to sync your phone, tablets and any thumb drives or SD cards you have with your PC or Mac on a regular basis. Then when you back up your PC to your external drive you catch everything in one neat package. It's the same principle as above, you don't need any fancy software or devices, just plug your mobile device into your PC or Mac with a USB cable and copy and paste (or drag and drop) the pictures and files over to the computer. Easy peasy. Synching your mobile devices also allows you to safely remove pics and free up storage space on them, something we all need to do.

Bonus Tip: For added peace of mind, I store my external hard drives in our little grab and go SentrySafe burn box. If disaster strikes, all of our docs and pics go with us, even if our devices don't make the cut.

Bottom line, you don't have to do it my way, but you do have to do it. Choose whatever method you're most comfortable with and do it without delay. Do not be that person that calls me on a Monday night in a panic and says "Help, that new upgrade just bricked my device and now I've lost all of my family pictures." All I'm going to do is give you the number for the Geek Squad, and wish you Godspeed and good luck, because you're gonna need it, all of it. 

iOS 26 and the Disappearing Icons

 

Apple confirmed the shift in their Operating System's nomenclature at WWDC25 last week, all of their product's OS's will jump to 26, which while confusing, is understandable. It's good to have a standard that has a built-in benchmark, e.g. "Oh yeah, that change happened in 2026". It's strange that it took them 18 revisions to figure it out, but it will probably be a good thing. That may be the only good thing about iOS 26 though. Their new "Liquid Glass" design with its translucent icons and notifications is weird at best, and impossible to use at worst.

I'm not gonna lie, from what I've seen of it so far, my eyesight is definitely not up to the task. Care will need to be taken when selecting wallpaper as well, so's not to make them even harder to read. Plus, they've revamped the look of some of the app icons, which will be a learning curve unto itself.

Who thought this was a good idea? I know weed is legal now, but maybe the Apple product designers should cut back on their consumption just a little bit. I mean, have fun and all, but come up for air from time to time, it will help you stay in touch with reality. Not sure what I was expecting with iOS26, but this is not it. No sir, this is not it at all.

Hopefully we'll be able to toggle the translucent effect off. I'm also hoping that they work overtime to refine this version before releasing it. That, and that they smoke less weed. That last one is super important.

In the meantime, I'm going to make sure that automatic updates are turned off, and I'm going to keep on checking the setting, cuz those rascals are always turning things on behind my back. Cheeky monkeys.

Quick, What Comes After 18?

If you said 19, you'd be mostly right. Unless, of course, you were referring to Apple iOS, then all bets are off. Rumors abound on the interwebs that Apple is going with a new naming convention for all of their OS's, Mac, iPad, iPhone, literally everything. The scuttlebutt is that they'll all be making the leap to 26, as in 2026. Seems like they've decided to bring all of their various Operating Systems in line with a single naming convention based on the coming year.

Here's a link to a great synopsis from Macworld: Apple Is Reportedly Skipping iOS 19, they explain it much better than I can. I mean, what about the new iPhone, will that jump from 16 to 26 as well? I'm so confused. 

Anyways, we won't have long to wait, Apple's WWDC25 event is happening tomorrow at 10am PT, that's actually 1pm ET for all of us right coasters, and I'm sure they'll put all rumors to rest. Mostly.

If you're like me and you like to torture yourself by seeing brandy new shiny things that you probably can't afford, you can tune in here on their website: Apple WWDC25, or you can catch it on the Apple TV app. What other surprises will they have in store for us? Lord knows, but it should be interesting, and expensive.

 

Extended Warranties, Are They Worth It?

Retailers offer extended warranties on almost everything these days, but are they worth investing in?

For me, it depends on a combination of things; the deal being offered and the repair/replacement costs of the product. Black and Decker cordless screwdriver? No thanks, I’ll just buy a new one. It gets a little more complicated with higher end items, though.

It’s the devices that you’re likely to repair as opposed to replace that you might want the coverage on, especially if it covers you against accidental damage, e.g., dropping, spills, etc. and also covers consumables like battery replacement.

With TV’s, I usually balk. Most have a one year factory warranty, there’s no batteries or accessories to replace, and they’re not subject to a lot of wear and tear like a laptop or tablet, just mount them and forget them. Plus with the way the prices keep dropping, they’re more of a replace than repair device these days.

PC’s, laptops and tablets are similar in the fact that prices keep dropping; wait a year and you can buy twice the system for the same money, but they’re expensive to fix, and your first choice is always repair with this type of device. It’s a pain to move all your data to a new machine, near impossible if you haven’t been doing backups.

I purchased extended warranties on both my desktop and laptop, and both paid off big time. The power supply and motherboard on my desktop fried after taking a power jolt with only a couple of weeks left on the plan, and Best Buy fixed it with no questions asked, basically giving me back a brand new computer with my original hard drive.

I had purchased the same Best Buy extended warranty on my laptop, and once again with only weeks left on the plan I began having overheating issues with the video card. Because the video card was integrated with the motherboard, the laptop was deemed too costly to repair, so Best Buy gave me a gift card for the purchase price of a similar model plus tax, and I walked out of there with a brand new laptop. One with twice the processing power, memory and disk capacity, and a larger screen, no less. Nice.

I had also gotten a replacement battery for the laptop shortly before its demise, no questions asked. I just had to show my sales slip and warranty paperwork and they shipped a replacement to my house free of charge. Think about this; if a warranty covers battery replacement, you know you’re going to recoup most of the cost by ordering a battery before the warranty expires, they go for about $100, and what 2 or 3 year old laptop couldn’t use a new battery?

So, before saying yes or no to the extended warranty offer, here’s what I ask myself:

Would I want to get this product repaired?

Is it an “at risk” device, something that will see a lot of wear and tear like a laptop?

Does it cover things that are not covered by the factory warranty, e.g. power spikes, spills, drops?

Is the extended warranty for a longer period than the factory warranty, and is it a reasonable cost?

Consumer Reports warns against buying any extended warranties or purchase protection plans, saying that the odds are that most of the devices they are offered on will either never need repair, or the problems will surface during the original manufacturer’s warranty, however they do admit that the exception to the rule would be laptops, especially Macs, due to Apple’s skimpy warranty policies. They offer a chart (shown above) with average failure rates of products within the first 3 to 4 years that shows laptop failure rates at 43%, leading all electronics, appliances and yard equipment by a wide margin.

Personally, I think the Consumer Reports article is a little misleading. They come out so strongly against extended warranties, then halfway through the article backtrack when it comes to electronics. In my opinion, most people stop reading after the first few negative paragraphs and miss the important caveats. I do have to thank them for the failure rate chart, though. Very nice.

Bottom line, the choice is yours. Weigh your options and make the choice that’s right for you, and your budget.

That is all.